1. Introduction
The website at codioo.com ("Site") was created by Codioo ("Codioo," "We," "Our," "Us," or "Company") to provide information about our software engineering, AI integration, cloud, data, mobile, and security services (the "Services").
The privacy of our Site visitors ("you," "your," or "user") is important to us, and in order to protect your personal information, we have implemented this Privacy Policy with provisions that apply to the collection of data by Codioo, its subsidiaries, and its affiliates.
This Privacy Policy discloses the type and nature of information we collect, how we use it, and the choices you can make about the way your information is collected and used. By exploring and using the Codioo Site or Services, and by submitting information to Codioo, you signify acceptance of the terms of our Privacy Policy.
If you have questions or concerns, please contact us at hello@codioo.com.
2. Updates and Changes to the Privacy Policy
In the event of a change to this policy, a revised Privacy Policy will be posted to our Site and the "Last Updated" date will be changed. If the revised Privacy Policy contains a material change to how we collect or use personal information, notice of the change will be emailed to you or posted on the Site's home page.
Please revisit this page periodically to familiarize yourself with any changes. Your continued use of the Site or Services after such posting constitutes your acceptance of the then-current Privacy Policy.
3. Information We Collect
We collect personal data you voluntarily provide to us through the Site. This includes, but is not limited to:
- Full name and job title
- Email address and phone number
- Company name and company URL
- Project details and service requirements
- Any other information you choose to include in a form submission
We are required by law, regulation, or business necessity to collect certain personal information in order to provide our Services. Codioo makes commercially reasonable best efforts to maintain the confidentiality, integrity, and security of all personal information.
When visiting our website, we also automatically store every instance of access in a log file. The following data may be stored in this process:
- Computer or mobile device information (device type, browser, operating system)
- Website from which our domain is accessed and website usage information
- Country from which our website is accessed
- Name of your internet service provider
- Name and URL of the data accessed
- Date and time of access
- IP address of the accessing computer or device
4. How and Why We Gather Information
When you contact us or use our Site, we collect certain personal information from you to respond to your inquiry, evaluate project suitability, transact business, communicate with you, and fulfill legal and regulatory requirements. From time to time, we may request additional information (e.g., through surveys) to help us further assess your needs and preferences.
If you choose to provide such information, you are giving Codioo permission to use and store it consistent with this Privacy Policy. We may also obtain information from your transactions with us or from third parties where permitted by applicable law. If we combine information from other sources with personal information you provide directly to us, we will treat the combined information as personal information in accordance with this Privacy Policy.
5. Cookies and Similar Technologies
When you visit our Site, we may store one or more cookies or similar tracking technologies on your device.
- Cookies are small text files containing a string of alphanumeric characters that may be placed on your web browser. Cookies help us recognize returning visitors and improve your navigation experience. You can set your web browser to inform you when cookies are set or to prevent cookies from being set, though this may impact site functionality.
- Web beacons are typically transparent graphic images (usually 1×1 pixel) placed on a site or in an email, which allow the site to record when a page or email has been opened.
- Server logs are automatically created and maintained by our servers recording activity, including information about any transaction you conduct with the server.
We or our service providers may collect web surfing data relating to your use of the Services — such as which pages you visit, frequency of visits, and product or service preferences. This may be accomplished using cookies, web beacons, page tags, or similar tools. Such data may include your IP address, browser type, internet service provider, referring or exit pages, click stream data, operating system, and dates and times you visit the Site. This information is used for administrative purposes, to improve site performance, and to enhance your experience.
Please note that if you decline to use cookies, you may experience reduced functionality or slower site performance.
6. Purposes of Processing
We process personal data for the following purposes:
- To respond to your inquiries and communicate with you about our Services
- To evaluate project fit and prepare proposals or estimates
- To deliver and improve our Services
- To send you opted-in marketing or promotional communications
- To maintain the reliability, security, and performance of our Site
- To detect, investigate, and prevent fraud, abuse, or unauthorized access
- To comply with applicable legal and regulatory obligations
- To conduct surveys, gather feedback, and improve our user experience
7. Legal Bases for Processing
Depending on your jurisdiction, we rely on one or more of the following legal bases to process your personal data:
- Consent — where you have given us specific, informed consent to process data for a defined purpose
- Legitimate interests — to operate our Site and Services, prevent fraud, communicate with prospects, and improve our business
- Contract performance — to take steps at your request prior to entering into or performing a contract
- Legal compliance — to meet statutory and regulatory requirements
8. Notifications and Communications
Codioo may send you email notifications relating to your inquiry, project evaluation, or service delivery. Some notifications are required elements of your engagement with us, such as confirmations of actions you have taken or security-related alerts. These mandatory notices are sent to ensure your account and data remain secure.
We may also send marketing or promotional emails from time to time. These are entirely voluntary. We will never send you an email asking for your login credentials or sensitive financial information. If you receive such an email claiming to be from Codioo, do not respond — contact us immediately at hello@codioo.com.
9. Opt-Out Policy
If you prefer not to receive marketing or promotional emails from us, you may unsubscribe at any time using the unsubscribe link in any marketing email we send, or by emailing hello@codioo.com with an unsubscribe request. Please note that opt-out requests may take up to 24 hours to process.
Please be aware that we may still send you transactional communications that are required for service or legal purposes, such as service announcements or responses to direct inquiries. You will not be able to opt out of these communications.
10. Data Sharing and Processors
We do not sell, rent, or trade your personal information to third parties. We may share data only with trusted service providers who support our hosting, infrastructure, analytics, communications, and security operations. Such providers are bound by contractual safeguards and operate under limited-access and least-privilege principles.
We may also disclose personal information when required to do so by law, court order, or governmental authority, or when we believe disclosure is necessary to protect our rights, prevent fraud, or ensure the safety of our users and the public.
Our commitment to each and every user:
- We will limit collection and use of your information to what is needed to service your account, administer our business, or provide Services you have requested.
- We will restrict employee access to your information to those who need it to deliver our Services.
- We will educate our employees on the importance of confidentiality and user privacy.
- We will maintain commercially reasonable security standards and procedures to protect your information.
- We will respond promptly to requests to correct inaccurate information.
11. Social Media Services
Our Site may include social sharing features and links to common social networks (e.g., LinkedIn, Facebook, X, Instagram). These interactive features may collect your IP address and the page you are visiting, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing them. We are not responsible for the privacy practices of any third-party social media platforms.
12. Information Security
Codioo uses commercially reasonable technical and organizational security measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include access controls, least-privilege policies, secure data transport (HTTPS), server-side logging, and monitoring practices.
However, no security system is impenetrable, and we cannot guarantee the absolute security of your information. You are responsible for maintaining the confidentiality of any credentials you use to interact with our systems. It is your responsibility to keep any access credentials confidential.
13. Security Notifications
If we become aware of a security systems breach that may have compromised your personal information, we will attempt to notify you electronically so that you can take appropriate protective steps. We may also post a notice on or through the Site. Depending on your location, you may have a legal right to receive written notice of a security breach, and we will comply with applicable notification requirements.
14. International Data Transfers
Because our operations are remote-first and serve clients globally, data may be processed and stored in multiple regions, including countries outside your country of residence. If you are located in the European Union, United Kingdom, or another region with laws governing data transfers, please be aware that we may transfer your personal information to countries whose data protection laws may be different from your own.
Where required by applicable law, we apply appropriate safeguards for cross-border data transfers, such as standard contractual clauses or other legally recognized mechanisms. For EU citizens, you may contact hello@codioo.com to request information about the safeguards applied to your data or to assert rights under GDPR.
15. Data Retention
We retain personal data only as long as necessary for the business and legal purposes for which it was collected, including account management, service delivery, dispute resolution, fraud prevention, and statutory record-keeping. Specific retention periods vary by data type and applicable legal requirements. When personal data is no longer needed, we take reasonable steps to delete or anonymize it securely.
16. Your Rights
Depending on your jurisdiction, you may have one or more of the following rights with respect to your personal data:
- Access — the right to request a copy of the personal data we hold about you
- Correction — the right to request that we correct inaccurate or incomplete data
- Deletion — the right to request that we delete your personal data (subject to legal obligations)
- Restriction — the right to request that we restrict processing of your data in certain circumstances
- Objection — the right to object to processing based on legitimate interests
- Portability — the right to receive your data in a structured, machine-readable format
- Withdraw consent — the right to withdraw consent for marketing or other consent-based processing at any time
To exercise any of these rights, contact us at hello@codioo.com with sufficient detail to verify your identity and process your request. We will respond within the timeframe required by applicable law.
17. Where You Can View and Correct Your Information
We encourage you to review any personal information you have submitted to us regularly to ensure it remains accurate. If you believe that any of your information is incorrect or incomplete, please contact us promptly at hello@codioo.com and we will take reasonable steps to correct it.
18. Children's Privacy
Our Site and Services are intended for business and professional use, and are not directed to children or minors under the age of 18. We do not knowingly solicit or collect personally identifiable information from anyone under 18 years of age. If you believe that a minor has disclosed personal information to Codioo, please report this to us immediately at hello@codioo.com so that we can take appropriate action.
19. Links to Other Sites
Our Site may contain links to third-party websites. If you follow a link to another website, this Privacy Policy will not apply to your activity there. We do not control the privacy policies or practices of any third parties, and we are not responsible for their content or privacy practices. We encourage you to review the privacy policy of any third-party site before submitting any personal information to it.
20. Policy Changes
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other business reasons. We will update the "Last Updated" date at the top of this page. Where changes are material, we may provide additional notice. Your continued use of the Site or Services after such updates constitutes acceptance of the revised Privacy Policy.
21. Contact and Privacy Requests
For privacy-related questions, requests, or complaints — including requests to be forgotten under GDPR — please contact us at:
Codioo
Email: hello@codioo.com
Website: codioo.com
Please include sufficient detail for us to verify your identity and process your request efficiently. If you believe we have infringed your privacy rights, we encourage you to contact us first so we can try to resolve the matter informally.